We use the following seven stages of Prince 2:

  1. Starting up the project: We liaise with the client, bring our staff on site and ensure we understand the business case and vision for the project.
  2. Directing the project: We help the client set up the Project board and identify the key stakeholders. The project manager will set up the project communications.
  3. Initiating the project: The project manager will set up the Project Initiation Document (PID) that will form the baseline document for the project.
  4. Controlling a Stage: There are a number of documents such as change control that manage the daily project operations. These will be created and managed by the project manager.
  5. Managing Product Delivery: A product, sometimes called a work package, is a part of the development that is either tangible or intangible but can be described in advanced and then tested and accepted by this description. It is a very confusing description that encompasses everything from a project document to a group of code.  At Gaia we try not to confuse our clients so to them a product is a deliverable that is part of their system. Our project managers are charged with making the release of products simple and pain free.
  6. Managing a Stage Boundary: A boundary is simply a project stage. We usually only use 3 stages: Initiation, Development and Implementation to keep this easy for our clients.  Our project managers are very experienced at managing each stage of the project, explaining the deliverables from each stage to the Project Board and then obtaining their approval to move to the next stage.
  7. Closing a Project: After a full set of testing routines the project will be ready to be closed. There is a formal procedure where the client signs off that all project objectives have been satisfied.

Additionally we also undertake the following during the lifetime of the project.

  • Planning: The project manager will produce a project plan and, if necessary a site plan, that will used to allocate resources, activities and time in order to keep the project on track.
  • Monitoring: The Project Board has an important role in obtaining feedback on the progress of the project as well as any issues that might have arisen. It is the project manager’s responsibility to monitor and raise issues to the project board as appropriate.
  • Communication: We believe that our users and stakeholders should be involved at all stages of the project. We find that we can then produce a final solution that meets their business needs and requirements and is quickly adopted and utilised.

To make what could be a bewildering concept for our clients much easier to understand we use the following stages during our projects.

“The installation team worked around our requirements and timings to ensure that we had a fully functional system from day one”, with Gaia’s Project Management team bringing “a huge range of experience to the planning phase…ensuring our implementation phase went smoothly” and that they “quite simply make things happen.” Ian Barton. Principal Dukeries Academy

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